Club Charter Ceremony

Sample Agenda:

Here is a sample agenda, but please feel free to come up with the agenda that works the best for your club members.
  • Opening of the meeting & Introduction of the Toastmaster – Sergeant At Arms – 2 minutes (Reads the club mission)
  • Setting the context of the chartering meeting – Toastmaster – 2 minutes
  • Speeches by Dignitaries from the Corporate (for a corporate club) – (2 minutes x two dignitaries) – 4 minutes
  • Speeches by Dignitaries from Toastmasters International (2 minutes x two dignitaries) – 4 minutes (Tips: You can Email your district director for information on the dignitaries.)
  • Induct Charter Members – Toastmasters International Dignitaries (30 seconds x 20 members) – 10 minutes
  • Installation of club officers – Toastmasters International Dignitaries – 10 minutes
  • Present the Club Charter and Club banner to the club President
  • Club President delivers the acceptance speech (3 minutes)
  • Acceptance speech typically has the President’s plan for the club, at a high level for the next 6 months. You can look at the Sample Presidential Acceptance Speech
  • Recognizes the Sponsors/Mentors of the club
  • Toastmaster of the Day runs through a simpler version of a regular meeting –
  • Have 1-2 prepared speeches
  • Have 2-3 table topics
  • President adjourns the meeting (2 mins)

Who to Invite:

You can count on this ceremony being a good show, so consider inviting the following people for your Toastmasters club chartering ceremony meeting to help your club grow:
  1. Friends and Colleagues (The potential new members!)
  2. Management Representatives from your corporate(s) (especially for a corporate club)
  3. Toastmasters Representatives
    • District Officers
    • Club officers from other clubs in your Area/Division (Contact your area directors for their contact information)
    • Club sponsors and mentors
Charter Member Certificate