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Sample Agenda:
Here is a sample agenda, but please feel free to come up with the agenda that works the best for your club members.
- Opening of the meeting & Introduction of the Toastmaster – Sergeant At Arms – 2 minutes (Reads the club mission)
- Setting the context of the chartering meeting – Toastmaster – 2 minutes
- Speeches by Dignitaries from the Corporate (for a corporate club) – (2 minutes x two dignitaries) – 4 minutes
- Speeches by Dignitaries from Toastmasters International (2 minutes x two dignitaries) – 4 minutes (Tips: You can Email your district director for information on the dignitaries.)
- Induct Charter Members – Toastmasters International Dignitaries (30 seconds x 20 members) – 10 minutes
- Installation of club officers – Toastmasters International Dignitaries – 10 minutes
- Present the Club Charter and Club banner to the club President
- Club President delivers the acceptance speech (3 minutes)
- Acceptance speech typically has the President’s plan for the club, at a high level for the next 6 months. You can look at the Sample Presidential Acceptance Speech
- Recognizes the Sponsors/Mentors of the club
- Toastmaster of the Day runs through a simpler version of a regular meeting –
- Have 1-2 prepared speeches
- Have 2-3 table topics
- President adjourns the meeting (2 mins)
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Who to Invite:
You can count on this ceremony being a good show, so consider inviting the following people for your Toastmasters club chartering ceremony meeting to help your club grow:
- Friends and Colleagues (The potential new members!)
- Management Representatives from your corporate(s) (especially for a corporate club)
- Toastmasters Representatives
- District Officers
- Club officers from other clubs in your Area/Division (Contact your area directors for their contact information)
- Club sponsors and mentors
[/uncode_list][vc_button border_width=”0″ icon_position=”right” css_animation=”bottom-t-top” animation_delay=”800″ link=”url:https%3A%2F%2Fwww.toastmasters.org%2Fcustom-errors%2Fproductnotfound%3Fpath%3D%2Fshop%2F503–club-charter-member-certificate” button_color_type=”uncode-solid” button_color_solid=”#850020″ uncode_shortcode_id=”130918″ icon=”fa fa-arrow-right2″]Charter Member Certificate[/vc_button][/vc_column_inner][/vc_row_inner][/vc_column][/vc_row]